What's new in NEO Pro 3.2

Please find all the NEO Pro features illustrated here.
All updates and changes are only applicable to NEO Pro - for NEO Free the current version remains 3.1.

New Features

• Export/Import user profile

  NEO Pro 3.2 introduces an export/import facility for customizations made to the user interface under the View | Layout menu. Users can now freely experiment with settings in the user interface and recover customizations whenever needed. Also transferring these settings to another computer now is easy.

• Reading pane to the right

  A frequently requested feature was the ability to position the Reading Pane to the right side of the screen. Although message listing capabilities within NEO are not yet as dynamic as in Outlook we have decided to provide an initial version of this functionality within NEO Pro 3.2 to allow users to benefit from the larger landscape screens which are becoming more and more common. To compensate for the rather static message listings of NEO we are now combining this with the export/import capabilities to provide a few predefined user interface settings with the Reading Pane positioned to the right. Within these settings the number of visible columns in the message listing has been limited to find the right balance between needed information in the message listing and available space for the reading pane. Obviously users can now freely customize these settings to their individual preferences and save them by exporting to a new (or existing) profile.

• Multiple user profile settings

  With the export/import capabilities, NEO Pro 3.2 now comes with two predefined users interface settings. These profiles are based on different ways of working which in turn are defining how to configure NEO with Outlook:

  Default Settings
  Equal to the settings as provided within NEO Pro 3.1. This way of working stays close to how users are working within Outlook and is based on the Inbox/Send Items model combined with a Folder structure for storing/archiving e-mails.

  Advanced Settings
  These settings are taking full advantage of NEO Pro's capabilities to make the entire e-mail organization and retrieval independent of the physical storage location within the Outlook system. The two main characteristics of this approach are:
  

  • Setting up auto-archiving functionality within Outlook to eliminate the need to manually move e-mails to a folder structure.
  • Relying on NEO's automatic e-mail organization and lightning fast search capabilities to retrieve older e-mails based on Correspondent, Categories or Search. For this the user interface is structured such that besides the most important folders within the Hot section also those 3 windows are nicely docked underneath the Hot section for quick and easy access.

  For more information on the Advanced Settings and how to make optimal use of NEO's powerful e-mail organizing capabilities please refer to our Knowledge Base article on this subject: T1165 Implementing time-management compliant workflow using NEO Pro 3.2.

• Time limit on messages included in NEO Pro's organization

  So far NEO Pro would always include all messages within the selected Message Stores (as defined under File | Message Stores...).

  Some users have this nicely organized per logical period (mostly per year) while others have many years of e-mail history within a single PST file.

  NEO Pro 3.2 now introduces a user definable time limit for messages to be included in its e-mail organization. This can be found under the Tools | Options menu under the Miscellaneous tab. Independent of Message Stores selected, NEO will exclude from its organization all e-mails older than the date set in this tab. When changing this date NEO will force a full synchronize and update of the word index to update the catalog.

• NEO Pro's Help system now on-line

Until now NEO's Help system was included in the download and installed locally. This is causing obvious problems with updating the available help for users. Also under the new Vista operating system this Help system is no longer available as it is based on older technologies. For these reasons Caelo Software decided to steer away from local Help and provide (as many software suppliers these days) the Help system on-line through their website. Selecting NEO Help (F1) will therefore load the on-line Help. For rel 3.2 the old Help system (as included with vs 3.1) is still supplied and is available in the installation directory of NEO Pro to provide an interim transition.

Minor Improvements

• Keyboard shortcut for Flagged folder (Shift+F10)

  Three frequently used folders to implement time-management compliant e-mail workflow are  Active, To Do and Flagged (see KB article T1165). The Active and To Do folders had already a keyboard shortcut associated with them (F11 and F10). Now also the Flagged folder has a keyboard shortcut assigned: Shift+F10.

• New Tab 'Miscellaneous' under Tools | Options

  Within this tab the following new options are grouped together
  
  • "Focus on messages when changing folders"
  • This is especially useful when moving frequently between folders like Active, To Do and Flagged by their resp. shortcuts F11, F10 and Shift F10.
  • "Use time limit for old messages": as described above.
  • "Update word index after full synchronization"
  • This will force an update of the word index after manually triggering a full synchronization. This way search results will always remain as accurate as possible.

• Default time for Update Word Index reduced to 60 minutes

  Original update time was set to 240 minutes which sometimes resulted in confusion when messages within the last 4 hours were not returned during a search action.

• Default settings for new Bulk Mail folders updated

  When creating new Bulk Mail folders the default setting for the message listing has now changed to 'original name from message' instead of 'folder name'.

Issues Addressed

• F10 keyboard shortcut for To Do

  This shortcut doubles the default Windows shortcut for the File menu causing a combined action. This has been corrected and F10 within NEO Pro now exclusively acts as shortcut for the To Do folder.

• Master categories within Outlook 2003

  A bug existed when creating new categories and defining them as master category from within NEO Pro when running Outlook 2003. This has been fixed.

• Delay when copying text from NEO's preview pane with Outlook 2007

  See Knowledge Base article T1162 for a description of this problem. This problem has now been fixed.

• Maintaining fonts when replying to an e-mail

  Sometimes the original font was not maintained when replying to a message. This has been fixed.

• Removing categories from Outlook

  When removing a category from Outlook it was not always possible to also remove the category from NEO's virtual folders. This has been fixed.